This role is an office / hybrid located in Dublin, Ireland

What the Role Is

The Supply Chain Administrator will be involved in customer order placement, invoice creation, copacker engagement in relation to entering production, goods receipt, order shipment and liaising with freight forwarders for order collection

How You Will Spend Your Time?

  • Entry of copacker daily production details to IFS and ensuring production figures are reconciled on a monthly basis
  • Creation and issuing of case goods production orders to copacker
  • Accurate entry of dry goods & raw materials to IFS
  • Review and reconciliation of all PODs to ensure inventory is accurate
  • Creation, review and verification of Customer Orders (price, payment terms, incoterms) in IFS and acknowledgment of order acceptance to customers
  • Regular review of Canadian Provincial Boards website portal for new orders
  • Creation of all customer invoices to accompany shipments being dispatched
  • Liaising with copacker to ensure timely requestion of relevant export certificates (non US/CA orders)
  • Review and approval of the Bill of Lading for each US shipment
  • Oversight for freight forwarder weekly booking schedule and reconciling the weekly booking schedule to weekly invoices. (Differing invoices for sea freight (USA & Rest of World) and road freight (overland in Europe)
  • Approval of the weekly dispatch plan
  • Working with copacker, freight forwarder and customers freight forwarder (where necessary) to ensure timely dispatch of shipments each week
  • Providing assistance to the Supply Chain Specialist in preparing documents for new distributors such as local health registration and other ad-hoc documents
  • Creation of open orders report in the future with relevant experience (currently prepared on a pro-rata basis)
  • Provide support to Supply Chain Administrator / Supply Chain Manager on an ad-hoc basis

Who You Are…

  • Production and Processing — Knowledge of raw materials, production processes, and other techniques for maximizing the effective manufacture and distribution of goods
  • Transportation — Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits
  • Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Coordination — Adjust actions in relation to others' actions
  • Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one
  • Must be able to perform all essential functions of the job, and successfully and simultaneously manage multiple tasks, often under strict deadlines
  • Proven communication skills, both oral and written, with the ability to communicate with a variety of individuals and personalities at all levels of the organization, both internally and externally
  • Self-starter who works well under limited direction. Ability to work independently with high degree of initiative and drive

Valued but not Required Skills and Experience:

  • Advanced computer skills in Microsoft Office Products and Enterprise Resource Planning software